From Paper to Operation Record: Checklists and Flight Risk Assessments Come to AirHub® Portal

Build, complete, and audit checklists and flight risk assessments directly against the operations they protect.

Most drone teams still run their safety process on paper. A pilot fills out a Flight Risk Assessment Tool (FRAT) on a clipboard or a disconnected PDF, scores the risk, notes the mitigations, and files the page in a cabinet. The assessment that justified the flight lives separately from the record of the flight itself. When an auditor asks how a risk was managed on a mission six months ago, someone goes digging. Checklists and Flight Risk Assessments in AirHub® Portal close that gap.

Now you can build their own checklists and FRATs inside AirHub Portal, and operators complete them against the exact operation they belong to. The checklist and the operation become one connected, auditable record.

How It Works

A manager builds a reusable template once. AirHub® Portal supports two kinds: a standard checklist for item-by-item tracking, and a Flight Risk Assessment Tool (FRAT) for scored risk assessment with banded risk outcomes.

To start, a manager creates a template, a set of questions written once for every operator to answer. Questions are grouped into sections and can be yes/no, single-choice, or multi-choice. A FRAT goes a step further: each answer carries a risk score, and the manager sets the thresholds that turn those scores into a low, moderate, or high-risk outcomes.

When an operator opens an operation, they pick an active template, answer the items, and submit. For a FRAT, Portal computes the risk score live as they fill it out, so the running risk picture is always visible. On submit, the completed entry is saved as a permanent record tied to the operation.

Key Capabilities

• Standardized templates, built by you: Managers author checklists and FRATs that match your organization's own internal policies and procedures to support pre-flight, post-flight, risk assessment, maintenance procedures, or other checklist-based processes.
• Live risk scoring: As operators complete a FRAT, the Portal totals raw and mitigated scores in real time and surfaces the outcome in green, yellow, or red against the thresholds the safety team defined.
• Per-item mitigation: When an operator addresses a risk, they enter a mitigated value and a short description of the action taken. The mitigated score reflects actual residual risk, not the worst case.
• Immutable, linked records: Every entry links to the entity it was filed against. Submitted entries cannot be edited, only voided by a manager with a recorded reason. The row is never deleted.

Why It Matters

• One source of truth for risk. The assessment that cleared a flight sits with the flight record, not in a separate binder. Situational awareness and accountability live in the same place.
• An audit trail that holds up. Each entry records who completed it, when, what they answered, how they mitigated, and the outcome. Compliance reviewers filter by date, pilot, template, or outcome instead of pulling paper.
• Consistency across the program. A standardized template means every operator runs the same safety process, whether they fly one site or fifty.
• Records you can trust over time. Because templates are immutable and entries link to the version used, a record from last year always reads exactly as it was completed.

Who It Serves

• Safety officers and chief pilots: standardizing your own pre-flight, post flight, risk-assessment policy across every operator in the organization.
• Operators, Remote Pilots in Command (RPICs), and dispatchers: who need a fast, field-ready way to follow internal procedures and document risk on site.
• Compliance reviewers: who need demonstrable audit trails and quick filtering to surface risk-elevated flights.
• Public safety and utility program leaders: accountable for proving that every mission followed a documented safety & risk process.

Get Started Today

Checklists and Flight Risk Assessments are available on the Team tier of AirHub® Portal. If your team is still running pre-flight safety on paper, talk to our team today to see how digital checklists and FRATs can connect risk management directly to your operations.